Free Purchase Order Template
Order from a vendor in writing. Add the items, quantities, prices, and a delivery date, then print the purchase order or save it as a PDF. Free, no sign-up, and nothing leaves your browser.
PURCHASE ORDER
PO-0001
Your name or business
Vendor
Customer name
Order date:
Deliver by:
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Item description | 1 | $0.00 | $0.00 |
Nothing leaves your browser. Amounts are in US dollars. This tool produces a document, not tax or legal advice.
Renting to someone new?
Check an applicant's estimated income from real bank deposits before you hand over the keys.
Run an income reportWhat goes on a purchase order
- The buyer’s name and address
- The vendor’s name and address
- A unique PO number you can match to the invoice later
- The order date and the date you need the goods
- Each item with a description, quantity, and agreed price
- Shipping address, delivery terms, and payment terms
- The order total
Use the PO number as the match key
Ask the vendor to put your PO number on their packing slip and invoice. Then you can match what you ordered, what arrived, and what you were billed, and you can refuse an invoice that has no matching PO. For property managers, a PO per work order keeps repair spending traceable to a unit.
Frequently asked questions
Is this purchase order template free?
Yes. There is no account, no watermark, and nothing is stored. It runs in your browser; print the PO or choose Save as PDF in the print dialog.
What is a purchase order?
A purchase order is a document a buyer sends a vendor listing what they want to buy, in what quantity, at what price, and when. Once the vendor accepts it, it records the agreed terms of the order.
What is the difference between a purchase order and an invoice?
The buyer sends a purchase order to place an order. The vendor sends an invoice to ask for payment. The PO number ties the two together.
Do I need a purchase order for a small business?
No law requires one for most small purchases, but a PO gives you a written record of what was agreed and helps you control spending as you grow.
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This tool produces a document, not tax or legal advice. Rules for business documents vary by state and industry.