Property management & leasing
Owner Statement: Definition & Example
What Is an Owner Statement?
An owner statement is a periodic report a property manager sends a property owner summarizing income collected, expenses paid, management fees, and the net amount distributed.
What does owner statement mean?
Most property managers send owner statements monthly. A typical statement lists rent and other income received, repairs and other expenses paid, the management fee, any funds held in reserve, and the owner’s net distribution for the period.
Owner statements are the owner’s main window into how their property is performing, and they feed into year-end tax reporting. Many managers also include a rent roll, delinquency report, and copies of invoices.
Owners should compare statements with bank deposits and invoices from time to time, just as a buyer would during due diligence.
Owner statement example
An owner’s September statement for a fourplex shows $5,600 in rent collected, a $180 plumbing repair, a $448 management fee (8% of collections), and a $200 top-up to the maintenance reserve. The owner receives a net distribution of $4,772.
Related terms
- Property ManagerA property manager is a person or company hired by a property owner to run day-to-day operations, including leasing, rent collection, maintenance, and tenant relations.
- Rent RollA rent roll is a report that lists every unit in a property with its tenant, rent, lease dates, deposits, and balance due, giving a snapshot of the property’s rental income.
- Rental LedgerA rental ledger is a running record of every charge and payment on a tenant’s account, including rent, fees, credits, and the resulting balance.
- Occupancy RateOccupancy rate is the percentage of a property’s units that are currently leased or occupied, the inverse of the vacancy rate.
